The European Patent Office (EPO) new main transition programme
Relocating 2,600 staff to 80,000m2 office tower
We supported the development of EPO's transition project management plan including a programme management office with the responsibility for governance, assurance, risk and budget management and reporting.
Date started: 2016
Completion date: 2018
The European Patent Office (EPO) is building a new 80.000 m2 office tower to replace the existing 40 year old structure. Under the transition programme it will vacate current rented buildings and relocate 2,600 staff of which around 1,750 will move to the new office. Remaining staff will relocate to the adjacent existing office building. The objective is to achieve a smooth transition with satisfied end-users and minimum production down time.
We designed a structured, transparent & uniform working method, supported by template documents, to embed consistency in facility management transition related projects. We developed an implementation timeline on pre-transition, transition & post transition phases, covering different construction handover scenarios. Short, medium and long term document management solutions were developed based on effective management of information throughout its lifecycle.
In our procurement specialist role we are the link between transition team and procurement enhancing integration and collaboration. We combine business as usual tender management with consultancy advice to introduce greater adaption to market conditions and consistency in documents and processes.
Making the difference
Our successfully designed solutions combine best practice with a pragmatic interpretation accepting the EPO’s organisational structure and constraints in limitations to change opportunities. This was achieved through a multi-skilled team supported by a flexible reach back of subject matter experts.
Continuing a strong client relationship we now play an integral part in the implementation and delivery of the transition project management plan.
Turner & Townsend’s team was very professional in its approach and able to quickly develop a hands-on project methodology to support our transition activities.”Edda Franz Principal Director PD44, The European Patent Office